Making remote work or work-from-home work effectively is very imperative since it appears companies will be operating this type of work model in a longer time. Even when things go back to normal, remote working may eventually become a work norm for many companies – at least partially in the meantime.
According to a company founder and CEO who has successfully moved their over 100 employees to remote work mode, there major tips and secrets to actually make this type of work model work;
Adopt Face to Face Communication
Communication on a personal level is one of the great ways to make remote work effective. According to the CEO, the verbal cues, inflections, intonations and other expressions that come with face-to-face communication are very essential. This is why it is important to adopt video conferencing for meetings, so that personal relationship among a remote team will remain lively.
However, real-time conversations are not something to be done at all times, plus the difficulty involved in scheduling real-time conversations. Remote work experts suggest doing a video recording when sending a quick message to a team member. This way, face-to-face connection will not be lost. And, the team member in question is at liberty to view the video message at a convenient time.
Make the Company Handbook Available in the Cloud
While it is good to retain a hard copy of your operational procedures and work regulations, it’s time to also make it available in soft copy and obtainable via the cloud. In essence, it’s time to digitize your company handbook. This makes the document easily accessible by your remote team.
Use tools such as the Process to store and make organizational processes actionable. In similar manner, Notion, a resource center tool, can be a great way to harbor SOPs.
It’s important that you spot backups for your organization’s core processes and personnel. In essence, you should identify team members who can stand in the place of your key personnel in case any of them chooses to leave suddenly.
You should occasionally rotate those key roles and be sure you can quickly fill a key gap or vacuum without any hassle. Endeavor to adopt this measure both for your in-house employees and outsourcing partners.
Rely Less on Email
As a company tries to transition to remote working, it will be a wrong step to rely heavily on email. This is because trying to open email every now and then to ensure nothing is being missed out can be distracting and time-wasting. Bear in mind that email is not a tool for instant messaging or communication – it wasn’t designed for that purpose.
Therefore, you should rather use instant communication tools such as Microsoft Teams designed for internal communication, or Slack designed for instant chatting or messaging. The message is simple; know when to use email and when not to.
The best bet is to use email for external communications involving clients, business partners, prospective hires and other external personalities. On the other hand, use chat tool or instant communication tools for in-company communication.
Indeed, remote work can be effective when the right steps are adopted.
Daven Michaels is a New York Times Best Selling Author and CEO of premiere global outsourcing company, 123Employee. The company employs hundreds of young bright individuals on three continents. His International event, Beyond Marketing Live! Inspires entrepreneurs to build & grow their business with revolutionary new theories and systems allowing them to design the business and personal lifestyle of their dreams
Melita Long says: 
HOW TO ACTUALLY MAKE WORK-FROM-HOME EFFECTIVELY
Making remote work or work-from-home work effectively is very imperative since it appears companies will be operating this type of work model in a longer time. Even when things go back to normal, remote working may eventually become a work norm for many companies – at least partially in the meantime.
According to a company founder and CEO who has successfully moved their over 100 employees to remote work mode, there major tips and secrets to actually make this type of work model work;
Adopt Face to Face Communication
Communication on a personal level is one of the great ways to make remote work effective. According to the CEO, the verbal cues, inflections, intonations and other expressions that come with face-to-face communication are very essential. This is why it is important to adopt video conferencing for meetings, so that personal relationship among a remote team will remain lively.
However, real-time conversations are not something to be done at all times, plus the difficulty involved in scheduling real-time conversations. Remote work experts suggest doing a video recording when sending a quick message to a team member. This way, face-to-face connection will not be lost. And, the team member in question is at liberty to view the video message at a convenient time.
Make the Company Handbook Available in the Cloud
While it is good to retain a hard copy of your operational procedures and work regulations, it’s time to also make it available in soft copy and obtainable via the cloud. In essence, it’s time to digitize your company handbook. This makes the document easily accessible by your remote team.
Use tools such as the Process to store and make organizational processes actionable. In similar manner, Notion, a resource center tool, can be a great way to harbor SOPs.
It’s important that you spot backups for your organization’s core processes and personnel. In essence, you should identify team members who can stand in the place of your key personnel in case any of them chooses to leave suddenly.
You should occasionally rotate those key roles and be sure you can quickly fill a key gap or vacuum without any hassle. Endeavor to adopt this measure both for your in-house employees and outsourcing partners.
Rely Less on Email
As a company tries to transition to remote working, it will be a wrong step to rely heavily on email. This is because trying to open email every now and then to ensure nothing is being missed out can be distracting and time-wasting. Bear in mind that email is not a tool for instant messaging or communication – it wasn’t designed for that purpose.
Therefore, you should rather use instant communication tools such as Microsoft Teams designed for internal communication, or Slack designed for instant chatting or messaging. The message is simple; know when to use email and when not to.
The best bet is to use email for external communications involving clients, business partners, prospective hires and other external personalities. On the other hand, use chat tool or instant communication tools for in-company communication.
Indeed, remote work can be effective when the right steps are adopted.
Daven Michaels is a New York Times Best Selling Author and CEO of premiere global outsourcing company, 123Employee. The company employs hundreds of young bright individuals on three continents. His International event, Beyond Marketing Live! Inspires entrepreneurs to build & grow their business with revolutionary new theories and systems allowing them to design the business and personal lifestyle of their dreams
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